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Sustainable Dunedin City Inc.

Committee Meeting Draft Minutes.

Date:    Thursday, 18 February 2010

Time:    5:00 pm

Place:   3rd Floor, MWH, John Wickliffe House

 

Present: Jocelyn Harris, Janet Brady, Jinty McTavish, Mark Jackson, John Cocks, Paul Young, Nick Holmes, Ella Lawton, Maureen Howard, Suze Keith, Tracey Willmott, Phil Cole, Lizzie Rudd. Also: Nicky Chapman.

Apologies: Jess Holmes, Dave Tucker

Motion for the minutes of last committee meeting, the extraordinary meeting on 3rd February) was carried..

Secretary’s report: There was no correspondence to discuss this month.

Treasurers report:  

Ø      SDC has now seen an employment lawyer about contract relationships, tax implications and have set up SDC as an employer.

Ø      The account for Nick’s WoD programme has been set up, and Tracy, Phil and John are working through a way to deal with Nick’s expenses.  .

Ø      Nick explained that from the $30,000 Personal Expenses Budget there is currently $17,000 set aside for youth events and projects, though Nick was advised by Lani Evans (Volunteering Otago, past WOD recipient) that he should find a workplace with some of this and apply for grants for projects instead, as it is easier to receive grants for projects. Options are being considered.

 

Local Government Election Strategy: Update.

Jocelyn suggested contacting Forest and Bird to see if they would be interested in co-hosting a candidates’ forum with them again.

 

World of Difference’ programme (Vodafone Foundation).

Ø      Nick is visiting secondary schools to find out what the students want because it is important that the project is student-driven .He’s also thinking about things to do with primary schools later in the year when secondary school students are busy with exams.

Ø      Project is called “22 Youth” because there are 22 secondary schools in the area.

Ø       He is considering renting office space. It needs to be easily accessible for school students.  Various suggestions for spaces were made and he will follow up on these.

Ø      Nick made a proposal that he apply for project funding from Lottery Community for student projects. John made a motion that we accept the approach in principle and will await the details. Jocelyn seconded the motion.

 

Sorting out of forms for Charitable Registration : Those who haven’t already done so need to complete the committee member forms ASAP.

 

Support from Vodafone Foundation: Hand’s Up programme.

Ø      As SDC is involved in the WoD programme it is eligible to draw on the specialist expertise of a Vodafone employee for up to two weeks.

Ø      Nick mentioned that coordinating a Website refresh could be included in his role if it was required for his position to do such (ie. related to youth action & promoting such action). He also mentioned that the website is now linked into the Vodafone whanau and as such it is our first impression on many people outside Dunedin. In this frame he raised the possibility of an aesthetic update in collaboration with Mark Jackson. 

 

Community Funding Grant Applications:

Nick intends to make an application to Lottery Community Grants Programme for funding for youth-driven on-the-ground projects that are primarily solution-focused relating to climate change and peak oil issues. He will submit the project details to the committee for approval when they have been finalised.

 

D.C.C Sustainability Panel: Jinty pointed out that as SDC’s representative she could get items put on their agenda and suggested that this be a regular slot on SDC’s agenda. She has some ideas and will draft up as a proposal and will send around to the committee so they can be discussed at the next meeting.

 

SDC support of Otago Polytechnics bid for Waste Minimisation Fund: Ella requested SDC write a supporting letter for this application. The goal for Centre for Sustainable Practice’s intended Product Footprinting Project is for large scale waste reduction through education to the consumer, which in turn will also promote low footprint practices to manufacturers and producers.  

 

UNESCO Contestable Fund 2010: Ella pointed out that there are $5000 grants available for community groups’ projects involving public engagement in their five core areas

 

Proposed Dunedin By-law on Animals, Poultry and Bees:  DCC’s Environmental Health department is currently considering changes to this bylaw and although it is not at the public consultation stage.

Ø      It was suggested that we should all read it and consider any potentially negative consequences on sustainable food production.

Ø      Jocelyn suggested Mark might like to write something for the Star as he was concerned about the potential impact on keeping bees.

 

EcoHero Awards and Spring Food Festival: Jinty said she had been approached by Christine Garry of Keep Dunedin Beautiful with some nominations for the 2010 EcoHero Awards, which raises the question: is SDC going to sponsor them again this year? Which led to a further question: will there be another Spring Food Festival?

Ø      Nick and Jinty said that they didn’t have time to organise it again this year.

Ø      Mark suggested SDC might like to take up the Spring Food Festival as it was very successful last year. Tourism Dunedin and Otago Farmers’ Market might be interested in supporting it if it was a regular event.

Ø      Nick said Kaashi Luchs, who organised the bike ride component last year, was interested in doing something similar again this year.

Ø      The trouble is finding someone one with the time – and energy- to run it. The possibility of getting some sort of funding to employ someone to do it was raised.

 

Green Drinks Initiative: Next week: Harbour Cone. Rhys Millar, one of the consultants for Harbour Cone Development Steering Committee will talk about the development process, and Lala Frazer from S.T.O.P will talk about its value.

 

Futures Forum – The Next Steps:

Ø      Mark said Steve Henry has already tried having Futures Forums – there was one last year. Although the Central Otago group has continued to meet, the Coastal Otago group didn’t get off the ground. There have been other similar initiatives and they have so far failed to gain traction. Ella will talk to Steve Henry about this.

Ø      Jinty to discuss idea of forum with Tony Avery/DCC Sustainability Panel. Was suggested we write something down about what we intend and she’ll take it to the next panel meeting.

Ø      Points of difference from previous futures forums: Scale and format; bringing in University people, not the university officially, but inviting individual experts such as: Pat Langhorne, Abby Smith, Keith Hunter, Bob Lloyd, Jo Block, Janet Stephenson, Carolyn Burns, Mike Hilton, Emma Hughes, Mark Schallenberg. Representative of local iwi on the effects of CC/PO on kai moana etc. Hugh Huata; Neil Brown from Civil Defence.

Ø      Proposed topic: Dunedin in Fifty Years Time: How’s it going to work?” Look at both positive and negative scenarios. Ask experts what would they do in their field to get us there.

Ø      It was pointed out that for this would need more input from social scientists as much as physical scientists.

Ø       Jinty will broach the subject of a Futures Forum with the DCC Sustainability Panel and if they are enthusiastic a working group will be set up to develop this.

 

Funding Outreach – The Next Steps:

Paul thought that it is was also a way of involving existing groups in the community.

it would be good to devote some of the donation money to marketing and
advertising alongside these projects. The grant recipients (and SDC more generally) could benefit a lot from us giving a dedicated promotional push, beyond just our normal avenues.

 

Website: It needs more content. Mark’s been considering changing the format of the website to a blog. He suggested each committee member contribute one article/opinion piece or review a year.

 

Letters to the Newspaper:

Ø      It was resolved that in order to raise the profile of SDC, anyone sending letters to the ODT should add their affiliation as committee member or member).

Ø       The letter should be circulated round the committee, and if no-one objects in 24 hours, it could be sent.

Ø      Jocelyn observed that it would have been good, for instance, if Dave’s excellent letter last week had been linked to SDC. 

 

Guest – Nicky Chapman:  Nicky, (organiser of the 350 petition to parliament and involved in Port Chalmers Transition Town movement) was present to talk about some sort of joint strategy for a big push to get CC/PO ands sustainability issues back into focus.

Jinty responded that we should be putting our energy into doing things we want to do, rather than having more forums to talk about what we should do.

 

Meeting closed: 7.03pm.

 

Next meeting – 18th March 2010

 

 

Sustainable Dunedin City Inc.
Committee Meeting Minutes 22 April 2010

Apologies: Jocelyn Harris, Phil Cole, Tracey Willmott, Paul Young
Present: Maureen Howard, John Cocks, Janet Brady, David Tucker, Suze Keith, Mark Jackson, Jinty MacTavish, Nick Holmes, Lizzie Rudd
Minutes of last committee meeting: Accepted.
Secretary’s report: Tabled
Treasurers report: Tabled. GST refund goes back to SDC
Membership Subscriptions due 1st May! Phil to update the membership list and send onto Suze and Janet. Suze will send out reminder with next newsletter.

Community Sustainability Panel:
Jinty reported on the actions from the meeting on 20th April. :
 DCC likely to join Polytech’s initiative to form a green purchasing consortium.
 Urban Design Panel: More focus on sustainability wanted. Jinty presented an example of an Urban Design Panel that has been superseded with a Sustainable Development and Design Panel (Sheffield City Council). This was well received. Will be discussed further at next meeting.
 Dr Shashi Vohora from BRANZ gave talk about its activities, particularly in relation to the development of an online tool to help promote reuse of demolition materials.
 Fitzharris Report on Climate Change Impact in Dunedin. Jinty pointed out that a sister report on the effects of peak oil was also needed. Sarah Weller said this is in the process of being commissioned and was due in June. Susan Krumdieck and Bob Lloyd have both been approached to consider taking on this commission.
 Global 350 report back on 2009 Spring Festival and talked about Work Party day (Jinty on behalf of Nick) Jinty outlined SDC’s plan for giving grants for four projects and asked if the DCC would officially support the Work Party day (has since been approved). Was told any requests for additional funding would have to be processed during the next Small Projects funding round (September).
 Earth Hour debriefed. Acknowledged wasn’t as successful this year and next year the focus would be on community hubs rather than one event in the Octagon.
Discussion: Mark suggested someone do critique of Fitzharris Report for SDC website. Jinty said could do a short opinion piece suggesting the need for a sister report. Looking for someone to do this (Bob?)

Futures Forum:
 Jinty reported on meeting with Nicola Johnston and Tony Avery about SDC’s proposal for a Futures Forum. The DCC is keen to partner with SDC and incorporate the forum as part of the second stage of their Community Engagement Strategy, which will examine different scenarios. They also expressed enthusiasm for SDC’s proposal to ask Susan Krumdieck to be the facilitator.
 Proposed date: Sometime between November and early 2111.
 Jinty proposed a resolution: “That SDC continues to investigate the possibility of running the Futures Forum as a partnership with DCC”. Mark seconded. Resolution carried.
 Jinty to circulate Jocelyn’s minutes of the Futures Forum SDC Subgroup meeting, so that committee is aware of where planning has got to, around the event.
Discussion arising: Would DCC and SDC have shared outcomes? As SDC is tiny compared to the DCC would it lose control of the event? Jinty assured that the DCC was happy to go along with what SDC was proposing and would be willing to offer logistic support. There was talk of approaching Polytech to get a broader partnership.

Futures Forum:
 Jinty reported on meeting with Nicola Johnston and Tony Avery about SDC’s proposal for a Futures Forum. The DCC is keen to partner with SDC and incorporate the forum as part of their Fifty Year Development Strategy because they want to draw on a wider range of community expertise. It would fit into Stage 2 of the strategy, which will examine different scenarios. They also expressed enthusiasm for SDC’s proposal to ask Susan Krumdieck to be the facilitator.
 Proposed date: November through to early 2111.
 Jinty proposed a resolution: SDC continues to investigate the possibility of running the Futures Forum as a partnership with DCC. Mark seconded. Resolution carried.
Discussion arising: Would DCC and SDC have shared outcomes? As SDC is tiny compared to the DCC, would it lose control of the event? Jinty assured that the DCC was happy to go along with what SDC was proposing and would be willing to offer logistic support. There was talk of approaching Polytech to get a broader partnership. It was proposed that SDC develop a formal proposal soon and submit to DCC.

Hands Up applications:Nick reported that so far two candidates have put their names forward for the Business Plan position. After discussion, it was decided that applications will not be accepted until the internal Vodafone campaign finishes, and then phone interviews will be held. Nick to work a plan for administering this programme. Janet will acknowledge applications as they are received.

‘World of Difference’ programme (Vodafone Foundation)
Nick summarised what he has been doing over the last month.
 ‘Get to Work’ subgroup meeting discussed idea that 10/10 Work Party could be good working target for the 22 Youth Project – a day to show others what they have been working on. Nick reported that they were a very passionate and energetic group who were keen to learn skills that make them more resilient individuals, as well as work with their schools and communities.
 Nick attended Vodafone Foundation Hui in Auckland where he networked with past and present recipients of the award. He also attended the National Permaculture Hui in Raglan en route there, learning skills to share with 22 Youth & beyond.
 Met with Internal Affairs about funding for 22 Youth. Is hoping to get $2,500 for a ‘complete project’ and $2,500 for ‘community awareness’. More details to be submitted before this grant is finalised. Nick will send a synopsis of proposal to the committee for feedback.
Nick, along with John Cocks and Jocelyn Harris, met with Nick’s mentor Alison Sykora, Director of the Vodafone Foundation.

Youth Event Report
 Nick reported that the 16 of the 24 young people selected for the 22 Youth project met at Silver Stream for 3 days recently to get to know each other, build a background knowledge of climate change and peak oil, and do practical activities. These included workshops with Dr Janet Stephenson, Paul Young, Dr Inga Smith, Ian Mcgee and Tony Avery. Upon return they had a tour of the Otago Polytech’s Living Campus with Mark Jackson and found it really inspiring.
 After a brainstorming session it was apparent that they wanted to focus on learning skills to become more resilient and help make communities more resilient. They want to document what they are doing to inspire & educate others.
 Their proposed project for the year is a sister site to Polytech’s Living Campus but off site. Dependent on finding a site.

Submissions Pending:
 Annual Plan – It was agreed that Jinty had done yet another magnificent effort. An SDC member gave feed back that it would be a good idea to finish submissions earlier so it could be sent out to members so they can send in supporting submissions.
 DCC Subdivision – Phil to send around a general outline of this for comment.
DCC South Dunedin – Phil is working on this.

 Green Drinks: Maureen reported that 28 attended last months. Janet commented that the clothes swap had been a good way to get people to mix.
 Next drinks on 29th April. Hendrik Koch of Shetland St community gardens will talk.

Nick’s Masters Film: Alison Sykora (VF) has drafted a proposal that the Vodafone Foundation seed fund the making and distribution of 1000 copies of his short film on youth action and information kits to accompany them. The initial $6000 would be recouped by charging $15 for copies. Nick asked would SDC like its logo on the material? John proposes we accept the offer, Suze 2nded.

Proposed Local Body Candidates Forum: John reported that he had been in contact with Mark Hanger of F&B who was receptive about a joint forum with SDC. Mark will submit the proposal to the local committee and come back to us. John noted that we will need a good convener.

Financial Audit: John pointed out that we will need to have SDC’s books audited. Dave to make enquiries about finding an accountant sympathetic to our cause.

Website Update: Mark is working on fixing a problem with the database. He suggested having a demonstration of how to log on for the committee at the next meeting.
There is an opportunity to have a really good events calendar for sustainability events in Dunedin online.

Idea for partnering with social services for growing food for food banks: Nick brought up the possibility of partnering with local social services to start gardens for providing fresh produce to food banks. All to give thought to the idea.

Meeting Closed: 6.50pm
Next Meeting: 20th May 2010

Sustainable Dunedin City
Committee Meeting Minutes 18th January 2011

Present: Jocelyn Harris, John Cocks, Janet Brady, David Tucker, Nick Holmes, Maureen Howard, Mark Jackson, Felicity Topp.

Apologies: Jinty MacTavish, Paul Young, Suze Keith, Lizzie Rudd. Vivienne Bryner.

Minutes of the Last Meeting and matters arising from them:
Jocelyn moved that the minutes be accepted, David seconded it. Minutes accepted.

Treasurer’s Report:
• Felicity explained that the Big Green Challenge account was in deficit because GST had not been allowed for in the grants’ budget.
• John felt it was problematic that this had happened although the amount was only around $150. He will request Paul to do a budget, in retrospect, for the BGC.
SDC received a donation from Jonathan Cweorth of $250.
• Felicity will send a copy of the report to the committee by email.
• To Jocelyn’s query about the new mail system, John reported that it seemed to be working, although there had been only a few new members since the change.
• In response to email from Charities’ Commission about the need for returns to be filed, John said this had already been done, shortly after the AGM.

Secretary’s Report: Nothing to report.

General Business:

Ideas for Raising the Money Overspent in the BGC:
• Ideas for a social event to raise the amount over budget. Paul had suggested that when he gets back he give a talk about his trip to the Climate Change talks in Cancun and charge a gold coin donation.
• Nick thought this might not be enough of a draw card but and suggested combining Paul’s talk with representatives of the recipients of the BGC grants reporting on how their projects had gone.

SDC Representative on DCC Resilience Committee:
• This is the replacement committee for the former DCC Sustainability Panel on which SDC was represented by Jinty. Since Jinty is now on it as a city councillor, SDC needs to find another committee member to represent it.
• Dave is interested in filling the role. Suze had also expressed interest but only if she could give up doing the newsletter. First meeting is 19th February. As Suze was not able to attend tonight’s meeting, Jocelyn will contact her to discuss it with her.
• The Resilience Committee will devote separate meetings to dealing with different aspects so there is the possibility of sending different representatives to the meetings according to their areas of interest and expertise.

Tour of Otago University’s New Psychology Building:
Mark is organising a tour of the University’s new Psychology building. Polytech’s new building on Anzac Ave may also be of interest. Mark will look into organising a tour for SDC.

Nick’s World of Difference Project Update:\
• Nick is in the process of wrapping up his World of Difference work before the end of his contract on Monday January 31st. He is completing his 12-month report for the foundation and tying up loose ends.
• He attended “Summer Jam” in Christchurch previous week, an annual youth event organised by the Regeneration Trust. Regeneration has broken away from EnviroSchools and is undertaking a sixteen week road trip around New Zealand engaging communities in all aspects of sustainability.
• Nick says he has learnt a lot during this last year, about both youth work and sustainable food production. He has taken a keen interest in soil and he feels that working to regenerate soil is a major priority in creating sustainable food systems that are resilient to the challenges of climate change and peak oil.
• He’s attending the National Philanthropy Conference in April in Wellington. He has been invited to attend to tell his WoD story to philanthropist and to communicate the opportunities that exist in investing effectively in youth leaders. His focus will be on diversifying investment – not just financial capital, but with social capital, human capital and even natural capital.
• He intends to attend a Permaculture course in the North Island that he was unable to attend when he first stared his work with SDC. This can be paid for from his expenses. This will cost $1,700.
• Jocelyn proposed a vote of thanks to Nick for all his work. It has raised SDC’s profile. Janet seconded. Carried.

Janet Young’s Gem Position Update:
• Nick says he hasn’t built much infrastructure for Janet Young’s Gem project as it is up to her to decide what she wants to do, and she isn’t back until mid February. Her focus must be youth-oriented, and her interest is in the area of food production. John McGlashan College garden maintenance is one possible task for her.
• SDC has more responsibility towards Janet because they employed her, whereas Nick devised a scheme and approached SDC for the support he needed. Nick will be the committee’s liaison person with Janet.

Joint SDC/DCC Resilience Forum update:
• Jocelyn had meeting with Nicola Johnson, Sue Clark, Sue Bidrose and Tony Avery about the proposed joint Resilience Forum.
• DCC wants to do consultation before drafting the 50 Year Plan. It is intended to draft plan in April/ May, and in May/June to undertake consultation so the proposed date of the mid-semester break in June (so University people can attend.) fits within this timeline.
• Peak Oil is very much on the agenda however Tony Avery thinks the effects of Climate Change and rising sea level are more urgent, particularly for South Dunedin. He felt that instead of trying to focus on all aspects, this forum should focus on these issues. However it was pointed out that Peak Oil is going to impact sooner and will affect DCC’s other plans.

Meeting Closed: 7.40pm
Next Meeting: 17th February 2011

SDC Committee Meeting
5:30pm Wednesday 1 December 2010
Community Church, cnr. St Andrew’s and Filleul Sts.

Present: Jocelyn Harris, Nick Holmes, Janet Brady, Maureen Howard, Felicity Topp, Vivienne Bryner, Janet Young (Vodafone GEM recipient 2011) Tansy Arron (guest)

Apologies: John Cocks, David Tucker, Paul Young, Jinty McTavish, Suze Keith,

Minutes of previous meeting and business arising:
Motion carried to accept the minutes as a true and correct record. There were no matters arising.

Secretary’s report:
No correspondence to report.

Treasurer’s report:
Felicity reported that the income from subscriptions in the past three months was $220 and $290 was received in donations.
She requested that Nick to send Felicity expenses for October and November.
Motion carried to accept the Treasurer’s report.

Business:

1.Thank You Payroll:
• Felicity reported back on a meeting with Hugh Davidson, herself and John Cocks about this new software product.
• Felicity outlined how this new software worked and its potential advantages over the present system of doing P.A.Y.E.
• Advantages were that for every pay that goes through it gets $1 from a fund by IRD which is to encourage people to do IRD and Student Loan payments electronically. It helped out a local small business, charities, and helped save paper. It would also save her about half an hour a month on doing the paperwork.

2. Knox Hall chimney saga update:
Jocelyn reported on Dave’s behalf that his suggestion of replacing coal-fired boilers at Knox and Salmond Halls with woodchip burners had finally been accepted.
Dave’s report had been a reactive event to the hall’s application for resource consent and that he should be congratulated for having shown good initiative

3. 2011 WOD proposal and discussion: Nick’s Report
• Nick and Janet Young went up to Wellington for the Vodafone announcements for next years WOD recipients and along with his fellow recipients from 2010, had been able to meet and pass on tips to next year’s recipients.
• He met with the manager of New Zealand’s first Community Supported Agriculture (CSA) box scheme. They discussed how the CSA model could be used to direct investment in youth skill development projects. He has been doing a lot of research on establishing a physical site and has determined even small projects take a considerable amount of resources and time. For example, it took Presbyterian Support Services half a million dollars and two years to set up the Youth Grow project they have in NEV.
• He is in the process of applying for more money for Janet’s GEM position, in order to increase her capacity as she has just $3,000 expenses for the 6 months. Ideas were the Ron Hargreave Environmental Trust, Sargood Bequest and Speights’ new fund. The latter though is only for projects already running so would have to be applied for later.
• Nick explained he has been focusing on developing an future-relevant project model in which human and social capital investment is required and desired above financial capital investment. Such a model would place less of an emphasis on money and more on skills, knowledge and time. He explained the difference between trade and gift economies.
• Janet Young was queried about her plans for the GEM project that she will start on 1st March. One idea is to partner with the NEV community garden, though nothing definite has been decided other than it will be youth-focused and food-related.
• It was also discussed how Nick could possibly spend the remaining $15,000 of his personal expenses budget that had been allocated for his WoD project. It was confirmed that it must be returned to the Vodafone Foundation after his contract ends if not used. Jocelyn suggested Nick ask advice on the spending of his remaining expenses account with his mentor at Vodafone. Nick to do this and also check the fine print of the contract.
• Other ideas are setting up a scholarship, possibly for research to be done on setting up a site or running a permaculture course.
• He has been contacting organisations about land such as Telford Polytech, farm associations about potential land for youth project use.
• He asked whether a project such as a live-in summer groups where young people can learn skills that they could take back to utilise in regional satellite projects is what SCD wants to be involved in?
• After the project the up-and-running gardens could be passed onto another community group if it became necessary to end the project.

Meeting closed: 7.10pm
Next meeting: Thursday 21st January 2011

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SDC Committee Meeting
5:30pm Thursday 23 September 2010
Community Church, cnr. St Andrew’s and Filleul Sts.

Present: Jocelyn Harris, David Tucker, Nick Holmes, Mark Jackson, Janet Brady, Bob Lloyd, Felicity Topp, Suze Keith, Vivienne Bryner, Paul Young, Jinty MacTavish.
Apologies: John Cocks, Maureen Howard.
Minutes of previous meeting (AGM) and business arising:
Jocelyn moved that these be accepted, Suze seconded it. Motion accepted.
Secretary’s report: Nothing to report.
Treasurer’s report: Felicity has now taken over the treasurer’s duties from Tracey. Jocelyn moved that the report be accepted, Bob seconded it. Report accepted.
Business:
1.Co-opting of new committee members:
• Vivienne Bryner is a Phd student in Science Communication and Geology Phd., doing a thesis on community dialogue around disaster reduction, resilience and sustainability. She is particularly interested in SDC’s intended Futures Forum next year.
• Felicity Topp is a Masters student in Geography. Her thesis is on urban agriculture. She has some workplace experience of financial matters. She has also been involved in Transition Valley 473.
• Those present introduced themselves and welcomed Vivienne and Felicity to the committee.
• Jocelyn moved they be acceped as committee members. Jinty seconded. Motion carried.
2. Arrangements for candidates’ meeting with Forest & Bird, 7:30 pm, 30 September 2010, Hutton Theatre:
• Mark has done the poster. it is in the process of being distributed.
• John to put ads in The Star, D-Scene and ODT.
• An interview with Jocelyn appeared in Thursday 23rd September’s edition of The Star.
• It has been decided that there would be no catering because the use of the facilities would add to the cost of the hiring of Hutton Theatre.
• 26 candidates are confirmed as attending. Suze suggested doing an update in the newsletter of who is actually coming.
• Questions will go up on a whiteboard. Michael Deaker is a willing and experienced facilitator.
• Jocelyn said she was looking into getting some funding for the event.
• Jinty said she’d made it a Facebook event and suggested those on FB send it out to their Dunedin FB friends.
• Jocelyn to invite the press.
3.Drafting of SDC priorities and 5-year plan:
Vaughan Matthews’ advice to SDC at the AGM was to zero in on three key goals/ activities that make SDC distinctive from other local groups working in the sustainability area. After analyzing the discussion at the AGM it was proposed that these were:
• Youth work – this area of focus is running well.
• Lobbying. This has primarily been in the form of submissions so far, but could include other forms of lobbying too.
• Being a connector between the various groups working in the sustainability area. To a degree, this has already been happening in the promotion of other groups events in the SDC newsletter.
• Overarching aim: to turn Dunedin into a truly sustainable city.
Vivienne referred to the International Strategy for Disaster Reduction: My City is Getting Ready Programme. This was mostly about disaster preparedness but included sustainability. She suggested SDC might try to persuade the DCC to sign up.
Nick said the AGM was good for hearing what members thought SDC should focus on, and that it is good for the committee to build on these suggestions with what they are good at.
Jocelyn volunteered to turn these priorities into a draft set of objectives for discussion.
4. Membership register: who is responsible for the register? Who will record payment and issue receipts (in the correct form).
• Phil had been acting as Membership Secretary but because he has become too busy Janet has volunteered to maintain the membership master list. The details of how to work this best need to be sorted out between Janet, Suze, Felicity and Phil.
• When the membership list has been updated an electronic invoice will be sent out to those with overdue subs.(Suze/Janet)
5. Nick’s report.

Nick reported that he was evaluating the eight months already spent on the 22 Youth project and he was planning where to go for the remaining four months and into 2011.
• As it is nearing exam time for the secondary participants the project at John McGlashan was finishing up.
• Nick has learnt that secondary school students have limited time throughout the year; that not all can stay involved all the time. Numbers participating have ranged from four to eighteen, depending on the activity. It was therefore difficult to work on a continual basis and some rethinking is needed here.
• There is a limit to the quality and diversity of skills teachers available in Dunedin.
• Nick has becoming increasingly aware that SDC cannot and should not rely solely on financial capital to underwrite youth skill development. In order to continue this work SDC will need to look at a number of different ‘funding’ models.
So what opportunities have been created by his role?
• He has gained a strong understanding of what an ongoing secondary student programme requires and has methods and programmes in place to continue this work.
• He has been made aware of a number of older young people who are interested in learning and teaching various sustainable living skills, especially sustainable food production, and therefore he thinks it would be worth while to spend more time focused on those aged 18 to 25. He has been researching how to deliver such a programme of skills.
• A site at Sawyers Bay with 3 tunnel houses on an acre of land has become available for 5 years. Nick has calculated that it would cost a total of $3000 per year in running costs to secure the site. This could provide a central site from which SDC can operate a number of sustainable living projects, with a focus on sustainable food production. It could provide a physical base for the youth programme and could be used to raise seedlings etc, for other sustainability groups to plant. (Fruit trees for transition town orchards and plants for community gardens for example.)
• Nick is planning to discuss with other groups, such as Otago Polytech’s Living Campus programme possible joint projects.
• He will work on a draft agreement which the committee can consider at the October meeting. .
6. DCC Sustainability report:
• Jinty reported that there hadn’t been another meeting since the last SDC meeting.
• She said that if she gets elected to the council she will need to be replaced as SDC representative on the Sustainability committee.
• Jinty also acknowledged the help of Bob, and others, in producing the list of SDC’s key priorities.
7. 350 report :
• Paul reported that as the Positive Futures Fund had provided an additional $6,500, in addition to the $2000 SDC allocated from Nora Calvert’s donation, a second round of funding applications was offered.
• The Big Green Challenge is funding a total of 13 projects for the 10/10/10 Work Party. Most grants were for projects related to food production, but two were water-related and one was a transport project.
• $1,500 of the Positive Futures grant has been allocated for publicity and other organisational costs.
• A picnic at Woodhaugh Gardens has been organized for 10/10/10 between 1-3pm. They might get the use of a hall in NEV if the weather is bad as 10/10/10 can’t be postponed.
• Paul is working on getting a website up. Mark suggested information should be put on the SDC website too. Each group that received a grant has given permission to have their stories used for promotional purposes.
• Hopefully, The Star will do an article about 10/10/10 next week. Paul is considering buying a page ad. The Star has already run two high profile articles so far.
• Paul to keep the committee posted about what’s happening.
Jinty wanted to acknowledge all Paul’s hard work in organising the 10/10/10 Work Party.
8. Ideas for an SDC social event.
Paul will email his ideas to the committee for comment.
9. DCC Futures Forum feedback:
• Discussion took place around whether it is was too late to submit this as proposed at SDC’s July meeting. Since there is to be another follow-up forum for a higher-level plan in February 2011, it was considered worth submitting some constructive criticism.
• Jinty had drafted a list of possible questions to ask, and sent it around. David’s daughter, Sue, has fine-tuned these. Suze had investigated the use of Survey Monkey.
• Nick stated he has been attending the Natural Environment focus group. He felt this had been an extension of a broken process.
• He suggested circulating Jinty/Suze’s list to those on committee who attended the forum for comment. This could be submitted in letter form rather than going to the trouble of doing a formal survey.
• It was generally agreed to go ahead, but to keep it simple.
• Suze and David to follow up.
10. SDC radio:
Jocelyn reported that all has been worked out well. The station has been moved from her garage to Ian Goldsmith’s place and the Radio Inspector and Ian have come to an amicable agreement about the station.
General business:
“Ripple” position:
• Nick pointed out that ‘Ripples” is trademarked and so the Vodafone Foundation is looking for a new name to refer to this position.
• A subcommittee of Nick, John and maybe David and Mark will meet to consider and interview the applicants.
“Sign of Changes”E-conference. Who wants to go?
Of those present, David and Janet showed interest. Registrations need to be in by October 1st to receive the early bird discount.
Meeting closed: 7.10pm.
Next meeting: Thursday, October 21st 2010.

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